Texas Contractor Compliance Guide: How To Streamline Pre Employment Affidavits Under TEC 22A.055

Contractors and subcontractors doing business with Texas school districts are now required to collect and maintain signed Pre Employment Affidavits for every employee who may work on a school campus. Meeting these rules can feel overwhelming, especially when managing a large or changing workforce. Missed affidavits can create real compliance risk for both you and the districts you support.

EDIFY Screening now offers an automated affidavit processing service built specifically for Texas contractors. We collect the signed affidavits, track compliance, maintain archival records, and provide on demand reporting so you stay audit ready at all times.

Pricing starts at just $18.00 per affidavit, which includes the secure digital signature process, tracking, and long term storage.

Why Texas Contractors Need a Streamlined Affidavit Process

Recent updates to TEC 22A.055 require contractors, subcontractors, and district managed project partners to:

Collect a signed Pre Employment Affidavit for every applicable employee
Retain the affidavit for reporting and audit purposes
Provide proof of compliance to districts and state authorities upon request
Track new hires and ensure they complete the affidavit immediately

Manual processes often lead to lost records, incomplete files, and time consuming follow up. A digital system removes these risks and helps you stay organized even when staffing changes quickly.

How Our Automated Affidavit System Works

We designed a simple, compliant, three step workflow so contractors can manage affidavit obligations with almost no administrative overhead.

Step 1. Submit Employees for Processing

Contractors and subcontractors receive their own ordering account. New hires can be entered in seconds through a secure online form.

Step 2. Digital Signature and Review

Each employee receives a secure digital form to complete and sign.
Our team reviews every submission, clears discrepancies, and confirms that the affidavit meets state requirements.

Step 3. Storage, Tracking, and Reporting

Completed affidavits are posted to your dashboard for easy viewing and retrieval.
We maintain the archival copy, audit trail, and compliance history.
Periodic compliance reporting is also available for contractors and districts who need snapshot summaries.

Benefits for Texas Contractors and Subcontractors

Reduce administrative work
No chasing signatures or tracking down missing forms.
Centralized compliance records
All affidavits stored securely with search and retrieval.
Audit readiness
Reports available on demand for districts and state auditors.
Fast onboarding for new hires
Digital workflow accelerates the process.
Affordable pricing
Affidavits start at just $18.00, including tracking and long term storage.

Who This Service Is Designed For

This solution is ideal for:

General contractors working on K12 construction or maintenance projects
Subcontractors with rotating crews
Staffing and labor partners supporting district projects
Facility management firms operating long term assignments
Any contractor responsible for maintaining affidavit compliance on behalf of a school district

If your teams set foot on a Texas school campus, this service helps ensure every worker is fully documented and compliant.

Start Simplifying Your Affidavit Compliance Today

EDIFY Screening helps contractors meet Texas requirements with a process that is secure, efficient, and built for real world operations. Whether you manage ten employees or several thousand, our system scales with your needs and keeps you ready for any compliance review.

If you would like more information or want to schedule a walkthrough, contact us at [email protected] or visit our Compliance Services page.

Frequently Asked Questions

Q: Who is required to submit Pre Employment Affidavits under TEC 22A.055?
A: Any contractor or subcontractor whose employees may work on a Texas school campus must collect and maintain a signed affidavit for each applicable employee. School districts may request proof of compliance at any time.

Q: How much does the affidavit service cost?
A: Pricing starts at $18.00 per affidavit. This includes the secure digital signature process, tracking, long term archival, and access to your compliance dashboard. Optional compliance reporting is also available.

Q: How long does it take for an employee to complete the affidavit?
A: Most employees complete the digital form in a few minutes. Once submitted, our team reviews it, clears any discrepancies, and posts the completed affidavit to your dashboard.

Q: Do subcontractors get their own access?
A: Yes. Each subcontractor receives their own ordering account for submitting employees and a dashboard for retrieving completed affidavits. General contractors and districts can be given higher level visibility across all affiliated subcontractors.