FMCSA Drug and Alcohol Clearinghouse
The FMCSA Drug and Alcohol Clearinghouse is a federal database that tracks CDL holders’ drug and alcohol program violations in real-time. For employers of commercial drivers, this tool is essential to ensure compliance with the U.S. Department of Transportation (DOT) regulations. The Clearinghouse contains records of violations such as failed drug tests, test refusals, and return-to-duty (RTD) status updates—all required under 49 CFR Part 382, Subpart B.
At Edify Screening, we act as your designated C/TPA (Consortium/Third Party Administrator) to perform both limited and full Clearinghouse queries. Employers must designate Edify as their C/TPA in the FMCSA portal to begin returning results. With our support, you get instant insight into a driver’s compliance status—so you can make confident, legal hiring decisions.
How It Works
- Queries the FMCSA Clearinghouse for CDL/CLP drug and alcohol violations.
- Includes data on failed tests, test refusals, RTD progress, and follow-up plans.
- Employers designate Edify as their C/TPA to run these checks on their behalf.
When to Use It
- Required for all new CDL driver hires before they can operate a CMV.
- Annual limited queries are mandated for all current CDL drivers.
- Advised anytime there is a compliance or safety concern involving a driver.
TAT & Fees
- Turnaround time: typically within minutes after account access is set.
- Fees vary based on full vs. limited query and FMCSA query plan allotments.
Why It Matters
If you hire commercial drivers, the FMCSA Drug and Alcohol Clearinghouse isn’t optional—it’s law. Failing to perform proper queries can lead to fines and serious risk exposure. Using Edify’s services ensures your business stays aligned with federal safety standards while protecting your organization from negligent hiring claims. In an industry where driver safety and regulatory compliance go hand-in-hand, real-time drug and alcohol violation data is a must-have.
Use-Cases
- Trucking firms onboarding new CDL drivers.
- Fleet operators performing annual Clearinghouse queries.
- Third-party logistics providers hiring DOT-regulated drivers.
FMCSA Drug and Alcohol Clearinghouse FAQs
Q: What is a full query versus a limited query?
A: A full query provides detailed violation data and requires driver consent. A limited query confirms whether a record exists but doesn’t reveal details unless a full query is authorized.
Q: Do I need to run a Clearinghouse check for every CDL applicant?
A: Yes. FMCSA mandates a full query before a driver can begin safety-sensitive functions.
Q: How often do I need to check existing drivers?
A: Once per year using a limited query for each active CDL driver.
Q: What happens if a driver has a violation in the database?
A: The driver must complete the DOT’s return-to-duty process and follow-up plan before resuming safety-sensitive duties.
Q: How do I authorize Edify as my C/TPA?
A: Log into your FMCSA Clearinghouse account and designate Edify Screening as your C/TPA to allow us to process queries on your behalf.
Authoritative Source
Learn more about FMCSA drug and alcohol regulations at the FMCSA Clearinghouse website. For compliance insights, consult the FTC, CFPB, and EEOC. Edify Screening is a proud member of the Professional Background Screening Association (PBSA).
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