eForm I-9

eForm I-9: Simplify Employee Eligibility Verification

EDIFY’s eForm I-9 makes completing and managing Form I-9 fast, accurate, and compliant. This digital solution eliminates paper handling, reduces manual errors, and ensures each employee’s eligibility verification meets U.S. Citizenship and Immigration Services (USCIS) requirements. It also integrates seamlessly with E-Verify for real-time confirmation of work authorization.

Our eForm I-9 platform is designed for both in-office and remote hiring teams. It guides employees and managers step-by-step through Section 1 and Section 2 completion, with built-in validation logic to prevent common errors that trigger audits or fines. HR teams can easily track completion status and securely store records in one place.

Whether you’re hiring onsite staff or distributed remote workers, EDIFY helps you stay confident that every I-9 is completed correctly and stored in compliance with federal law.

How It Works

  • Digital Form I-9 completion with guided instructions for each section
  • Automatic document validation and e-signatures
  • Optional E-Verify submission with instant results
  • Secure cloud storage with audit trail access
  • Dashboard alerts for upcoming re-verification needs

When to Use It

  • Onboarding new hires (remote or in-office)
  • Annual or periodic I-9 audits
  • During mergers or acquisitions to validate existing I-9 files
  • Re-verification of employees with expiring work authorization

TAT & Fees

  • Instant digital submission and completion
  • E-Verify confirmation within minutes
  • Low per-record cost or volume-based pricing
  • Custom enterprise pricing available

Why It Matters

Every employer in the United States must verify the identity and work authorization of every new hire using Form I-9. Non-compliance can lead to costly fines or penalties. EDIFY’s eForm I-9 helps employers avoid these risks by providing automation, error prevention, and audit-ready reporting. With digital record-keeping, you eliminate the risk of lost forms and inconsistent document handling.

According to the Department of Homeland Security, I-9 errors account for millions in fines annually. Using an electronic solution significantly reduces that risk and helps HR teams focus on people, not paperwork.

Use-Cases:

  • High-volume retail or hospitality hiring with tight onboarding timelines
  • Remote technology firms hiring nationwide employees
  • Healthcare organizations verifying clinical and administrative staff

eForm I-9 FAQs

Q: Is the eForm I-9 legally compliant with USCIS rules?
A: Yes. EDIFY’s system adheres to USCIS and DHS guidelines for electronic Form I-9 completion and retention.

Q: Can remote employees complete Form I-9 online?
A: Absolutely. EDIFY supports authorized representatives and remote verification processes consistent with DHS temporary flexibilities.

Q: How long should I retain completed I-9s?
A: Employers must retain I-9s for either three years after the date of hire or one year after termination, whichever is later.

Q: Does EDIFY integrate with E-Verify?
A: Yes. Our eForm I-9 directly connects to E-Verify for real-time authorization checks.

Compliance Tips

  • Train HR staff on completing both Form I-9 sections accurately
  • Use authorized representatives properly for remote hires
  • Keep all records secure and audit-ready
  • Review USCIS and DHS updates regularly

Authoritative Source

For the most accurate and current compliance information, visit:

Disclaimer

The resources provided here are for educational purposes only and do not constitute legal advice. We advise you to consult your own counsel if you have legal questions related to your specific practices and compliance with applicable laws.

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