Authorization Form

An authorization form is a written document that gives an employer or background screening provider legal permission to obtain a candidate’s background check information. Under the Fair Credit Reporting Act (FCRA), this authorization must be obtained in writing and separate from the job application to ensure the applicant’s clear and informed consent.

Compliance note

The authorization form must be a standalone document, separate from any employment application, per the Fair Credit Reporting Act (FCRA).
Employers must obtain written consent before procuring a background check or consumer report.
Electronic signatures are generally acceptable if compliant with federal e-signature laws (E-SIGN Act).
Failure to obtain proper authorization before screening may result in FCRA violations and civil penalties.

Authoritative source

Frequently Asked Questions

Q: What is an authorization form in background screening?
A: It is a written consent form that allows an employer or screening provider to obtain a background report on a job applicant or employee.

Q: Can the authorization form be electronic?
A: Yes. Electronic signatures are accepted as long as they comply with federal and state e-signature laws and clearly demonstrate consent.

Q: What happens if an employer fails to get authorization?
A: Procuring a background check without proper consent violates the FCRA and can result in civil penalties, class action lawsuits, or fines.

DISCLAIMER: The information provided in this glossary is for general informational purposes only and should not be construed as legal advice. While we strive for accuracy, EDIFY Background Screening does not guarantee that the definitions or explanations are complete, up to date, or error-free. Employers should always consult with competent legal counsel to ensure compliance with applicable laws and regulations.