Social Security Trace
A Social Security Trace is a foundational background screening tool that identifies names, aliases, and addresses associated with a candidate’s Social Security Number (SSN). While it does not confirm that the SSN belongs to the candidate, it helps employers locate jurisdictions for criminal searches and detect potential identity discrepancies.
Compliance note
- The Social Security Trace is not a verification of identity or authorization to work in the U.S. Employers must use Form I-9 and E-Verify for that purpose.
- Under the Fair Credit Reporting Act (FCRA), information from a Social Security Trace cannot be used directly in employment decisions.
- The trace helps identify counties and states where criminal searches should be conducted but should never be used as a standalone screening tool.
- Employers should ensure that all background check processes involving SSNs comply with data privacy and secure handling standards.
Related Terms and Posts
- Background Check
- Consumer Report
- Identity Verification
- Investigative Consumer Report
- Permissible Purpose
- The Difference Between a Simple and Extensive Background Check (Blog)
- How to Mitigate the Risk of Negligent Hiring in 2025 (Blog)
- Beyond the Magic Database: What Hiring Managers Must Know About Background Check Limits and Realities (Blog)
Frequently Asked Questions
Q: What does a Social Security Trace show?
A: It identifies names and addresses associated with a candidate’s Social Security Number and helps determine where to search for criminal records.
A: It identifies names and addresses associated with a candidate’s Social Security Number and helps determine where to search for criminal records.
Q: Is a Social Security Trace the same as identity verification?
A: No. A trace does not confirm the individual’s identity or work eligibility; it is used only to locate related records for further screening.
A: No. A trace does not confirm the individual’s identity or work eligibility; it is used only to locate related records for further screening.
Q: Can employers use Social Security Trace results to make hiring decisions?
A: No. Under FCRA, the trace provides directional data for further searches but cannot directly determine employment eligibility or decisions.
A: No. Under FCRA, the trace provides directional data for further searches but cannot directly determine employment eligibility or decisions.
DISCLAIMER: The information provided in this glossary is for general informational purposes only and should not be construed as legal advice. While we strive for accuracy, EDIFY Background Screening does not guarantee that the definitions or explanations are complete, up to date, or error-free. Employers should always consult with competent legal counsel to ensure compliance with applicable laws and regulations.
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